Description
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. BUSINESS OPERATIONS SPECIALIST Job Location: Division of Aging and Adult Services (DAAS)
Adult Protective Services (APS)
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details: Salary: $26.3269 hourly
Grade: 19
Closing Date: 1/11/2025 Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
The Division of Aging and Adult Services seeks an experienced and highly motivated individual to join our team as a Business Operations Specialist.DAAS. The position is responsible for work of considerable difficulty concerning the Division's business activities, including creating purchase requisitions, processing invoices, claim memos, payment vouchers, in-state and out-of-state travel requests, telecom and mobile device requests, fingerprinting invoices, facility reconfiguration, relocation, and furniture or build-out projects, and maintaining records for different business activities. State travel is required to attend meetings.
This position may be available for remote work within Arizona (1 or 2 days in office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:Essential Duties and Responsibilities include but are not limited to:
• Create, amend, & close purchase requisitions, including gathering and reviewing information in State contracts & agreements.
• Validate & reconcile receivers & invoices for payment; prepare claim memos & payment vouchers.
• Execute projects to define, develop & organize tasks involved in facility reconfiguration, relocation, & furniture & build-out projects.
• Acts as backup contact with the Department of Public Safety (DPS). Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial Services Administration to ensure timely payment.
• Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial ServicesAdministration to ensure timely payment.
• Processes requests, maintains records of all transactions, and reconciles monthly billing statement
• Requests for in-state and out-of-state travel according to guidelines outlined in the State of Arizona Accounting Manual (SAAM).
Knowledge in:
• Principles and practices of administration with special reference to organization, project management, fiscal management, and budgetary control
• Concepts of system processes, design, and controls within a complex automated financial reporting environment
• Proactive approaches to problem solving with strong decision-making process
• Organizational technique
Skills in:
• Conducting research and independently
• Conducting research and independently analyzing data and issues, detecting trends and potential problem areas, and focusing on solutions
• Business process management, process improvement and resource management
Ability to:
• Take responsibility and ownership of successes and failures
• Act on opportunities to improve quality, service and productivity
• Comprehend, analyze, interpret, and reconcile financial data
Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
The ideal candidate for this position will have:
• Bachelor's degree from an accredited college or university in Business, Finance, Accounting, Management or closely related field and two (2) years of purchasing or related experience; OR
• Four (4) years of purchasing or related experience.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
For questions about this career opportunity, please contact us Brenda Vega at 520-279-4525 or Bvega@azdes.gov
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Brenda Vega at 520-279-4525 or BVega@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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