Administration Coordinator Job Listing at AMD in Chiyoda City, Tokyo (Job ID 56175-en-us)

Description

WHAT YOU DO AT AMD CHANGES EVERYTHING

We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences – the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world's most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives. 

AMD together we advance_

THE ROLE: 

We are seeking a highly organized and dynamic Administrative Support Specialist to join our team. This vital role involves providing exceptional administrative support to our business division, including key leadership at the Director and Corporate VP levels. You will manage a diverse range of responsibilities, including project coordination, travel arrangements, calendar management, report preparation, event planning, and expense processing. Your ability to handle multiple tasks with finesse, attention to detail, and professionalism will be critical to the success of the team and the division as a whole.

THE PERSON: 

You are approachable, and highly professional individual who thrives in a collaborative environment. Your strong interpersonal skills, combined with your exceptional organizational ability, allow you to juggle multiple priorities with grace. With an eye for detail and a knack for anticipating needs, you will be an indispensable partner to both the leadership team and your colleagues. You understand the importance of confidentiality, exhibit initiative, and take pride in delivering high-quality work with minimal supervision. 

KEY RESPONSIBILITIES: 

• Comprehensive Administrative Support: Provide top-tier administrative assistance to executives, ensuring that daily operations run smoothly and efficiently.
• File and Document Management: Maintain both physical and digital files with precision, ensuring organization and accessibility for all stakeholders.
• Calendar and Meeting Coordination: Manage complex schedules, arrange meetings, and book conference rooms using Outlook Calendar, while coordinating multi-site video conferences through various online platforms.
• Travel and Logistics: Oversee both domestic and international travel arrangements, ensuring all logistics are seamlessly handled from start to finish.
• Catering and Meals: Organize catering and business meals, ensuring they are timely, appropriate, and meet the needs of the team.
• Expense Management: Accurately submit and track expense reports using online systems, ensuring all expenditures are properly documented.
• Procurement and Supplies: Order office supplies, business cards, and necessary hardware through internal and external vendors, ensuring timely delivery.
• Package Management: Receive and distribute UPS/FedEx packages, maintaining efficient tracking and delivery.
• Project Support: Collaborate on a variety of project-based tasks, providing hands-on support to meet deadlines and achieve objectives.
• Customer Access Requests: Process and manage customer access requests with care and accuracy.
• Financial Support: Manage purchase orders (POs) in SAP, track travel expenditures, assist with budget loading, and contribute to the tracking and consolidation of financial reports.
• Reporting and Analysis: Assist in the creation of reports, slides, and presentations, ensuring data is accurate, organized, and visually compelling.
• Team Support: Step in to provide back-up support to fellow administrative staff during times of absence or high workload, ensuring seamless continuity of operations.

PREFERRED EXPERIENCE: 

• MS Office Mastery: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) with an ability to leverage the full range of features to enhance productivity.
• Communication Excellence: Exceptional verbal and written communication skills, with a refined ability to interact professionally with individuals at all levels.
• Multi-tasking & Time Management: Expertise in managing competing priorities and deadlines, maintaining a high level of efficiency without compromising quality.
• Discretion & Confidentiality: A trusted guardian of sensitive information, maintaining the highest standards of discretion and professionalism.
• Meticulous Attention to Detail: A thorough and conscientious approach to every task, ensuring accuracy and quality in all aspects of work.
• Customer-Centric Mindset: Strong customer-service orientation with the ability to build relationships both internally and externally, creating positive experiences with every interaction.
• Organizational Excellence: A natural ability to stay organized and take initiative, ensuring that all tasks are handled efficiently and deadlines are met without issue.
• Collaborative Team Player: A team-oriented individual who is always willing to support others, contributing to the collective success of the organization.

ACADEMIC CREDENTIALS: 

• A bachelor's degree or equivalent is preferred, though not required.

LOCATION:
Tokyo, Japan

#LI-JV1

Benefits offered are described:  AMD benefits at a glance.

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law.   We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.