Description
Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.
About the Role:
Are you passionate about maintaining a high level of organisation in your day-to-day activities? We are currently seeking a qualified Administration Assistant for a permanent, part-time role at the Pinjarra Refinery Workshop. This position reports directly to the Workshop and Stores Manager, and it holds a pivotal role within the broader Pinjarra Administration team, with an expected commitment of 3 days per week. There is also the potential for this role to transition to full-time employment in the future.
The responsibilities associated with this role encompass the delivery of a confidential and professional administrative service to the Manager, Superintendent, Supervisors, and other support staff within the department.
Key functions of this position include:
Efficiently managing the Manager's schedule and appointment coordination through the utilisation of office automation systems and strong interpersonal skills.
Employing various software systems to provide essential data to area personnel and customers in multiple formats, including Word, Excel spreadsheets, and graphical computer systems to facilitate the creation of reports, presentation materials, and statistical data.
Exercising sound business judgement and professionalism when drafting correspondence for internal and external contacts to meet the communication requirements of the management team.
Contributing to Workshop efficiency by overseeing the successful execution of special and ongoing projects, ensuring the coordination of necessary resources.
For the right candidate, we are open to considering flexible work arrangements for this role. If this is something you are interested in, please indicate your preferences when you apply.
What's on offer:
Career development opportunities to pursue your passion
Benefits allowance
Performance related bonus (variable)
16 weeks paid parental leave scheme
Paid annual volunteer hours
Social and diversity focused engagement opportunities
What you can bring to the role:
To play a part in our ongoing success we are seeking someone with:
Proficiency in using computer applications, particularly Microsoft Suites and Alcoa's database systems like Oracle.
Strong communication skills to effectively convey important messages across various levels of the organisation.
A commitment to maintaining confidentiality and a keen attention to detail, accompanied by a proactive approach to meeting deadlines.
Self-motivation and the ability to work autonomously, along with effective task prioritisation when dealing with a diverse customer base.
Additional information
Interviews may progress prior to the closing date, although all applications will be considered.
You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.
About the Location
As one of the world's largest alumina refineries, our Alcoa Pinjarra Refinery produces approximately 4.7 million metric tons each year. Located within the Shire of Murray in the Peel region of WA, just east of the Pinjarra town site, our workplace offers an inclusive and respectful environment, where we embrace change, new ideas and equal opportunity to succeed.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.
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