Coordinator of Special Programs Job Listing at UT Dallas in Richardson, TX (Job ID 26735)

Description

The Coordinator will serve as the Secretary and Historian for the Staff Council and the subject expert on the bylaws and university policies and procedures. Provide support to the President and Vice-President, the Executive Board and the Staff Council.

Minimum Education and Experience

- Bachelor's degree in related field.
- A minimum of two years of experience providing support to programs or projects or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education and Experience
Bachelor's degree in Business, experience in the Microsoft Suite products (Outlook, Excel, Word, TEAMS), experience with Adobe and survey software such as Qualtrics.

Essential Duties and Responsibilities

• Proficiency in managing multiple projects simultaneously with high attention to detail such as CARE Award process, the scholarship process, and the yearly election process.
• Responsible for the completion of meeting minutes and agendas for both the monthly Staff Council Meeting and the monthly Executive Board Meeting, while ensuring the timely submission of minutes from all standing committees.
• Maintain the website and accuracy of information on the website as well as historical records.
• Meet weekly with the President and Vice President of the Council.
• Coordinate and support Staff Council events by organizing logistics, managing schedules, and ensuring all necessary resources are available for a successful experience for attendees.
• Responsible for the reconciliation and management of Staff Council cost centers, overseeing all purchases to ensure accuracy and compliance with financial policies.
• Provide detailed financial reports on the status of funds for M&O and endowed cost centers, collaborating with standing committees to manage expenditures and budget effectively.

Additional Information

Preference will be given to internal applicants and are highly encouraged to apply.

Remote Work Notice
A hybrid remote work schedule may be available. Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. Moderate noise level. Occasional evening or weekend hours may be required.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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