Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 29186)

Description

The Harry W Bass Jr. School of Arts, Humanities, and Technology has an excellent job opportunity for individuals looking to join a welcoming environment composed of a dynamic & fun group of professionals.

Under the Bass Procurement Team Lead guidance, the AA I will provide purchasing, business reimbursement and other procurement duties essential to the success of Bass School students, faculty, and staff. The outstanding customer service will also include answering emails, phone calls, and in-person inquiries in a timely and professional manner.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Essential Duties and Responsibilities

o Purchasing 

• Handling incoming Atlas tickets with procurement related requests
• Preparing and processing purchasing requisitions in Jaggaer 
• Processing packages 
• Overseeing the PaymentWorks process as needed
• Use of department OneCard while ensuring transactions are allowed
• Ensuring funding availability by following the school procedures
• Making sure all transactions are compliant with UT System and UTD policies and procedures
• Communicating with other University departments/units and vendors as needed

o Other

• Preparing and processing business reimbursements 
• Processing Independent Contractor requests
• Assisting faculty and staff with arrangements for guests visiting the Bass School 
• Processing shipping label requests
• Processing Parking Permits
• Perform other duties and tasks as assigned.

Additional Information

This position is eligible for a hybrid schedule after the probationary period.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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