Description
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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Closing Date:
Type of Position: Administration - Outreach
Job Type: Regular
Work Shift:
Sponsorship Available:
NoInstitution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department: COM | Anesthesiology ACH Administration
Department's Website:
Summary of Job Duties: The GME Coordinator oversees the documentation of the resident/fellow progression to enter practice without direct supervision, manages and reports such documentation for both current and past residents in order to meet the needs of all participants and agencies that interface with the program. This position will collaborate with program leadership to develop, implement, and manage educational activities while maintaining compliance with accrediting agencies and boards.
Qualifications:
Bachelor's degree in business, education, general liberal arts, or related field plus three (3) years of project management or office coordination experience or
High School diploma/GED plus seven (7) years of project management or office coordination experience required.
Knowledge, Skills & Abilities:
National Board for Certification of Training Administrators in Graduate Medical Education (TAGME) certification is available for some specialties.
Excellent communication skills: written, verbal, listening.
Must be able to interact well with others one-on-one and as part of a team.
Ability to set priorities and maintain a high level of organization while managing large volumes of information and multiple deadlines.
Analyze data, create and interpret spread sheets and reports.
Possess a high degree of initiative for independent work.
Demonstrate attention to detail, accuracy and thoroughness.
Handle sensitive information with absolute confidentiality.
Ability to independently make decisions and problem solve or to escalate the issue as needed.
Computer experience and the ability to learn additional programs as needed.
Ability to travel to attend national and/or specialty specific conference annually, and work a flexible schedule when necessary.
Additional Information:
Responsibilities:
Manage in-service/in-training exams.
Generate case log report for Program Director.
Organize filing system for each individual's education records.
Maintain constant review of accreditation requirements, analyze compliance with Program Director and provides implementation guidance.
Collaborate with the Program Director to generate and summarize data for faculty Clinical Competency Committee meetings which document semi-annual milestone reporting and advancement of residents/fellows.
Create resident/fellow/faculty evaluation sessions in New Innovations software, determines delinquency and notifies program and department leadership, structures reports.
Collaborate with Program Director to develop data for Annual Program Evaluation process, data queries and reporting.
Ensure New Innovations software is always up to date.
Ensure ACGME Web Accreditation System (WebADS) is always up to date with required annual reports on citations, faculty and resident scholarly activity; this data is reflected in annual accreditation status.
Evaluate and verify WebADS faculty and resident lists for the annual Resident and Faculty Survey
Evaluate and complete AMA Freida / GME Track database updates.
Aid program director and Housestaff Office in maintenance of a longitudinal database of all physicians who complete and/or leave the program.
Collaborate with program director to inventory and analyze training reports throughout the professional life of any graduate as requested by licensing bodies, hospital credentialing, etc.
Create and analyze duty hour reports for Program Director
Collaborate with Program Director to measure web-based learning compliance.
Collaborate with Program Director to inventory and analyze resident quality improvement project data.
Construct an accurate and complete education credentialing process, submitted to Housestaff Office
Evaluate for accuracy, and timely submission of information to the Housestaff Office for printing of residency/fellowship training certifications.
Collaborate with program director for clarity and perspective on communication with specific specialty board/sub-board re: training process and milestones for trainees, progress reports, and meeting training requirements for board eligibility.
Manages extensive recruiting process which involves faculty/residents/interviewees, collaborates with Program Director in determining validity of individual's data for interviews, conducts follow-up evaluation and analyzes data, participates with faculty in ranking applicants.
Manage the on-boarding process to occur in a timely manner. Organize and evaluate payroll documents submitted to Housestaff Office, ensure National Provider Identifier (NPI) number and Medicare Part D enrollment are completed.
Operate process for advancing residents/fellows: plan, create and assemble completed contracts, Practitioner Health Questionnaire and policy attestations. Accomplishing the task within allowable timeframe.
Assess resident immigration documentation process is on track through collaborating with the Immigration Office.
Plan, organize and schedule resident department/program orientation to include EMR and any other program-specific training for new residents.
Appraise the need for Resident/Fellow Handbook updates, and Policy and Procedure updates.
Appraise filing system for residents' permanent records to ensure continued security.
Generate plan for annual flu shot &TB skin test compliance, annual conflict of interest, HIPAA and safety training compliance in collaboration with Program Director
Maintain analysis of resident leave, coordinate with HSO for leave that may qualify for FMLA.
Collaborates with chief resident and program director to produce up-to-date rotation schedules,
Appraise Housestaff Office of June 30 terminations, chief residents for next year, residents who will change programs.
Develop monthly rotation schedule in the Resident Billing System and compile billing report to submit to the Assistant Dean for Housestaff Affairs.
Calculate amount and inform ACH and UAMS MC of monthly meal stipend for residents / fellows.
Confer with Program Director to estimate next year's FTE request to be submitted to the Residency Position Allocation Committee.
Perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements: No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity: Manipulate items with fingers, including keyboarding, Sitting, Talking, Walking
Frequent Physical Activity: Feeling, Hearing, Standing
Occasional Physical Activity: Pulling, Pushing, Reaching
Benefits Eligible: Yes
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