Administrative Specialist III Job Listing at UAMS in Little Rock, AR (Job ID R0058321)

Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

08/01/2024
Type of Position: Clerical
Job Type: Regular
Work Shift: Day Shift (United States of America)

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department: FIN | CORE Rev Cycle Billing Support

Department's Website:

Summary of Job Duties: The Administrative Specialist III provides support to Revenue Cycle Administration, specifically but not limited to Centralized Billing. Responsibilities include administrative duties for the CCBO front office to include human resources, payroll, and outside service activities; mail management and distribution; receipt, processing, and distribution of high volumes of received faxes; supply inventory procurement and management; procurement of services and other goods; administrative support to the senior director, directors, management team, and senior business manager. The Administrative Specialist III is responsible for answering phones and directing calls to the appropriate department; tracking and maintaining department calendars; processing expense reports for department courier(s) and other duties as assigned.
Qualifications:

Minimum Qualifications:

• High School diploma plus 3 years of administrative experience required.

OR

• Bachelor's degree, major in Business Administration or related.
• Must know MS Office (Word, Excel and Outlook)
• Must be proficient in the use of office machines including printers, faxes, computers and telephone.

Preferred Qualifications:

• Epic experience
• Kronos Experience
• Experience working in a medical or healthcare environment

Additional Information:

Responsibilities:

• Performs administrative duties for Revenue Cycle; cover the front office which includes support to the senior business manager, senior director, directors, and managers. 
• Answer phones and direct calls to the department or person who may best address the call; receive and send packages from various vendors; sort and direct incoming mail, returned mail.
• Process incoming faxes, noting patient medical record numbers on correspondence prior to distribution; process weekly expense reports for couriers.
• Issue and track keys and fobs, update CCBO new hire information for training and communication to the department and assemble new hire packets.
• Order and distributes office supplies to employees as needed. 
• Prepare and distribute the break room schedule, maintain and distribute telephone lists; track call-in activity and leave requests, advise management and update calendars; maintain departmental calendars. 
• Process collections invoices (review, obtain approval to process, scan and submit); perform special projects (writing off small balances on patient accounts, working the Medicaid pending report, scanning). 
• Ensure copiers have toner and facilitate maintenance when required; to report maintenance issues for the building and follow-up.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title)

Optional Documents:

Cover Letter/Letter of Application, Letters of Recommendation, Proof of Veteran Status, Resume
Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity: Feeling, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity: Reaching, Standing, Talking
Occasional Physical Activity: Crouching, Kneeling, Lifting, Pulling, Pushing, Stooping
Benefits Eligible: Yes

 Apply on company website