Description
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Clerk III - Journey
Job Title: Clerk III
Agency: Health & Human Services Comm
Department: MaxSecPsych Adm Spt
Posting Number: 4936
Closing Date: 05/15/2025Posting Audience: Internal and External
Occupational Category: Office and Administrative SupportSalary Group: TEXAS-A-11
Salary Range: $2,694.33 - $3,946.25Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: Rusk State Hospital
Job Location City: RUSK
Job Location Address: 805 N DICKINSON DR
Other Locations:
MOS Codes:
0100,0111,0160,0161,0170,3051,3372,3432,4133,6042,6046,6617,6672,15P,3F5X1,420A,42A,56M,68G,741X
8A200,AZ,CS,LS,LSS,PERS,PS,RP,RS,SK,SN,YN,YNS,F&S
Brief Job Description:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.
The Clerk III works on the Forensic Maximum-Security Unit. Monday to Friday, 8:00 AM to 5:00 PM schedule.
The Clerk III performs journey level clerical work including but not limited to typing general correspondence, minutes, and reports as required, coordinating Dangerous Review Board (DRB) hearings, preparing daily census and vacancy reports, initiating assignments sheets on patients admitted or transferred to the unit, and ordering of unit ward supplies. Maintains files and reports and assembles and organizes information for supervisor. Work is performed under general supervision of the Unit Director with moderate latitude for use of initiative and independent judgment. This position assumes no financial responsibility but is accountable for assigned property. Must understand that duties, location of work and shift pattern are subject to change as determined by the administration to meet the needs of the hospital.
This position may also be eligible to earn additional pay for work performed on maximum security locations.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Complete and distribute patient transfer, census and vacancy reports daily. Assign staff to assignments of assessments due on newly admitted patients. Completes tasks within time frames and minimum standards established by supervisor at the time of the assignment. Obtains supervisor's clarification and assistance as needed to complete task.
Completes, types, reviews, and submits, memo's reports, minutes, case conferences, and audits as requested or assigned including but not limited to 365-day report, Intellectual and Developmental Disability (IDD) report, Focus Report, monitoring audits, etc. Reports, minutes, audits, and correspondence are completed using Microsoft Office software, are on time and accurate.
Enter patient movements (admissions, transfers, leaves, discharges, etc.) provider assignments, and level of care into AvatarPM within required timeframes in order to maintain current and accurate patient information. Information must be accurately submitted into AvatarPM in a timely manner on all patient movements.
Coordinate the Maximum-Security Unit Dangerous Review Board Hearings (DRB). Ensure all required documents are completed and submitted within required timeframes and noted on the Dangerous Review Board (DRB) tracking sheets.
Order ward supplies for the unit and ensures supply closet is orderly with expiration dates of supplies noted. Ensures adequate number of supplies are ordered twice a month to meet the needs of the patients and unit.
Backs-up other positions within the department at the discretion of the director. This includes, but is not limited to, extended sitting, computer based duties, extended typing, running errands to multiple campus locations, and sorting/filing of paper documents. Obtains supervisor clarification and assistance as needed to complete task.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills and Abilities (KSAs):
1. Knowledge of Clinical Workstation (CWS) and Avatar.
2. Ability to work well with others while maintaining a professional demeanor.
3. Ability to organize and prioritized workload to meet deadlines.
4. Knowledge of general office practices and equipment.
5. Ability and willingness to support the department and co-workers as requested.
6. Ability to communicate clearly and concisely.
7. Ability to establish and/or maintain working relationships and build rapport with external and internal consumers.
8. Knowledge and ability to retrieve data from automated filing system
Ability to communicate effectively with department personnel, affiliates, HHSC personnel, and the public both verbally and in writing.
Registrations, Licensure Requirements or Certifications:
None
Initial Screening Criteria:
- Two years of clerical experience in office setting
- Computer experience with Microsoft office
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
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