Secretariat Support Officer Job Listing at Tetra Tech in Port Moresby, National Capital District (Job ID 48000)

Description

Tetra Tech International Development is seeking a Secretariat Support Officer to support the Australia Awards Papua New Guinea (AAPNG) program. This is an opportunity to make a difference by providing administrative services to the PNG Australia Alumni Association (PNGAAA) and supporting the smooth operation of its activities.

Contribute to a world where people, communities, and the planet thrive.

Tetra Tech International Development is a leading development consulting firm working with government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information, please visit our website 

The Opportunity

• One year part time contract position (up to 2.5 working days - 0.5 of full-time equivalent) with a prestigious scholarship program
• Location: Port Moresby, PNG
• Reserved for PNG citizens only

Position Overview: 

We are seeking an experienced and dynamic Secretariat Support Officer to join our team. The Secretariat Support Officer will be responsible for providing administrative and clerical support to the PNGAAA, including record keeping, coordination of email and telephone correspondence, scheduling key activities and meetings, and supporting the administration of the PNGAAA election processes. This role involves ensuring strong commitment to and compliance with Tetra Tech's values and policies.

Key Responsibilities:

• Support the PNGAAA National Executive with scheduling activities and meetings, including sourcing venues, maintaining RSVP lists, and sending invitations.
• Book travel logistics and calculate per diems for agreed PNGAAA travel.
• Support the administration and logistics for the annual PNGAAA National and Chapters Planning Workshop.
• Liaise with PNGAAA National and Chapter Executives to update the annual membership register.
• Coordinate amendments and updates to the PNGAAA website.
• Provide secretariat services at National Executive board meetings.
• Monitor and update information on the PNGAAA social media platforms.
• Regularly review and update standard operating procedures.
• Develop and maintain effective working relationships with key stakeholders.
• Other duties from time to time, as may be reasonably requested by DFAT and Tetra Tech

Selection Criteria:

• Minimum of a diploma qualification in administration, project management, communications, education, and/or human resources development or an equivalent combination of relevant experience.
• Strong organisation and time management skills, including the ability to manage competing tasks in a timely manner.
• Experience in providing a secretariat support service.
• Strong computer skills using all Microsoft Office 365 applications.

For a complete position description, please click here. Please use password: TetraTech2025

How to Apply: 

Click the "Apply for job" button on the Tetra Tech International Development website. Applications will only be accepted via the website. Emailed applications will be disregarded.

Please submit:

• Resume (not exceeding four pages)
• Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria
• Please do not include transcripts, references or other documentation, otherwise this will deem your application automatically ineligible

Apply before 11:59 PM (AEST) Sunday, 16 February 2025.

Due to a high volume of applications, only shortlisted candidates will be contacted.

Why Tetra Tech International Development?

As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.

Working at Tetra Tech International Development means working within a values-led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day. Read more about our culture, purpose and values here.

Tetra Tech International Development is an equal-opportunity employer and has a genuine commitment to diversity and inclusion. We encourage people with disability; First Nations Peoples; and people of all cultures, genders, abilities and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com  or phone (08) 8375 4400.

Project opportunity

Australia and Indo-Pacific Teams and Clients

Education (International Development) 

• Organization: 755 COZ