Administrative Services Specialist Job Listing at Tetra Tech in Denver, CO (Job ID 47854)

Description

What We're About: The Tetra Tech Denver Office is a small but mighty collaborative team of dedicated, talented and passionate colleagues with a keen interest in serving the Colorado water sector. As a nimble and flexible team, we are empowered to develop our strategy and work closely together to chart a course that combines our client needs with our staff's capabilities and desires. This roadmap, coupled with our team commitment to best-in-class client service, provides ample and diverse opportunities when you join our high-performance team.

What You'll Get to Do: We are currently expanding our successful team in our Denver, Colorado market. There is a need for a part-time Administrative Services Specialist to work in conjunction with our engineers and professionals on multi-discipline teams to develop and support project activities. This position will also support the development of compelling marketing material such as statements of qualifications, proposals and branding collateral. 

Our work is related to the planning, design, analysis, oversight, and studies for dams and water resource projects. A highly client-centric person with a bias for action will do well in this role. Critical thinking skills are required to develop project-specific solutions. This position will serve as support to both project and pursuit teams and will work with teams across the U.S.

More About This Role

You'll identify as a coordinator, a problem solver, a person of many skills or a polymath! Responsibilities include:

Project and Business Development Support

• Pitch in where needed! Support the team in delivering world-class products and serving our clients
• Perform technical editing of engineering and scientific documents, conference papers and prepare PowerPoint presentations
• Assist with various marketing materials such as production of proposals, resumes, and project descriptions
• Work with various staff members to collect, write, and technically edit resumes, project descriptions, firm profiles, and other content as required for proposal production
• Coordinate development of graphics for proposal and interview materials
• Provide support to Business Development team as needed
• Provide general research, as required
• Prepare proposal initiation, closeout, and subcontract documents
• Assist in scheduling and notetaking for meetings both in and outside the office
• Monitor and assist with the tracking of monthly financial reports on projects, proposals and conference/marketing expenses
• Provide technical and marketing assistance including technical editing, graphics support, formatting, compilation and production of technical and business development/marketing reports, memos, proposals, brochures, tables, spreadsheets and correspondence
• Assist with project and marketing material(s), file organization and archiving

Office Administration

• Process accounts payable; prepare and submit expense reports. 
• Assist with business meetings, catering, travel arrangements
• Maintain and organize office/field equipment and supply orders
• Identify and help evaluate ways to enhance work environment and office morale; oversee approved implementation steps
• Organize special functions, social events and employee recognition
• Assist with professional conference support
• Maintain Notary Public certification for notarizing documents

You'll Bring These Qualifications:

• Minimum 5 years of consulting services or business experience
• Bachelor's degree in business, marketing, communications, or related field preferred and/or experience in project administration, accounting, or finance
• Advanced level proficiency with Adobe Creative Suite and Microsoft Office with strong MS Word capabilities
• Demonstrated proficiency in complex report formatting to ensure style consistency and documentation standards are followed
• Experience using Oracle or other enterprise level time/procurement system, highly desired
• Excellent research capabilities; written and verbal communication skills

What We Can Offer You: In addition to a rewarding career, you will love working with this team of dynamic, sharp, and motivated professionals who want to do well by doing good for people and the environment.  You will be working for a company that makes a significant positive impact in the World every day — including our most aggressive goal to date — the 1 Billion People Challenge to positively impact the lives of 1 billion people by 2030. 

Tetra Tech has been ranked by Engineering News Record as #1 in Water for 20 consecutive years. A few of the benefits we offer include a hybrid work experience, flexible and dynamic work, and a state-of-the-art on-site gym. Contact us/apply to learn more!

The hourly rate for this position is approximately $30 to $35 depending on education, qualifications, experience, and work location. 

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 100 DIV