Administrative Assistant, El Salvador MEL, Remote Job Listing at Tetra Tech in San Salvador, San Salvador Department (Job ID 45600)

Description

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary:

The USAID El Salvador Monitoring, Evaluation, and Learning (MEL) project will provide monitoring, evaluation, learning, and knowledge management support services to USAID operating units (OUs) in the Central America region, including USAID/El Salvador; the USAID/Central America and Mexico (CAM) regional Mission; regional bilateral Missions in Guatemala, Nicaragua, Honduras, and Mexico; and USAID/Washington-based bureaus and offices operating in Central America. These services will enhance USAID's regional MEL capacity and evidence base to guide activity design; facilitate learning and adaptive management for USAID and its partners. This project will play a pivotal role in measuring and understanding the effectiveness and impact of USAID's programming on the drivers and overall reduction of irregular migration to the United States.

**Please note: Only Salvadoran citizens are eligible for this position**

Position Summary:

The Administrative Assistant will be responsible for carrying out day-to-day organizational tasks and facilitating efficient communication across the entire project team in El Salvador. The Assistant will support El Salvador MEL project with payment, accounting, HR, recruitment, and administrative tasks. This is a part-time position funded at 12 hours per week. The position is remote and based in San Salvador.

Responsibilities:

• Prepare and account for payroll, parafiscal, AFC, and any other contributions per El Salvador Labor Law.
• Support the review process of all back-up documentation for consultant's fee invoices.
• Accounting and payment of El Salvador MEL's invoices and/or fee invoices.
• Review and payment of Social Security contributions.
• Review and payment of tax withholdings for employees and service providers.
• Review and payment of district and national Taxes.
• Register all transactions into the local accounting systems and QuickBooks.
• Prepare and submit tax reports required by government control entities.
• Affiliate MEL full time employees and consultant into Social Security Funds.
• File administrative and financial documentation.
• Update employees and consultant's social security affiliation if amendments are issued.
• Be the main point of contact for employees and consultants to answer questions or concerns related to tax, accounting, HR, and administrative topics.
• Provide information requested by health insurance providers, pension funds, and welfare funds.
• Support Headquarters Project Management Team with the recruitment process of consultants.
• Coordinate interviews with potential candidates.
• Gather all necessary and required information from selected candidates.
• Schedule appointments, meetings, and reservations as needed.
• Answer or transfer phone calls and take messages for select staff members.
• Maintain the office calendar.
• Write memos, correspondence, invoices, receipts, spreadsheets, and other reports as needed.
• Purchase office supplies and keep the office filing system up to date and organized.
• Work with office equipment vendors to purchase and maintain office equipment, such as printers and fax machines.
• Sort and deliver all mail and faxes.
• Provide any other general administrative support needed to maintain high functionality of the project field office.

Qualifications:

• High school diploma required. Associate's degree in business administration or accounting preferred.
• Minimum two years of experience in clerical, secretarial, accounting, and/or office work required. Experience working for USAID or other donor funded field project offices preferred. 
• Proficient computer skills, including Microsoft Office required.
• Strong attention to detail, organizational, and verbal and written communication skills.
• Ability to perform tasks with minimum supervision.
• Fluency in Spanish required. Working knowledge of English required.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

• Organization: 216 MSI