Senior Administration Support Specialist Job Listing at SPA in Colorado Springs, CO (Job ID 2024-19440)

Description

Qualifications

Required:

• Active TS/SCI clearance or TS/SCI Eligible status
• U.S. Citizens only
• Earned Bachelors degrees with at least 5 years of additional relevant experience [n Associate's degree is acceptable if the candidate possesses at least 5 years of experience in this type of position or program.]
• At least ten years of relevant working experience in government or industry in relevant work areas including: DoD/IC Acquisition Process, Requirements Process, PPBES Process or system engineering of large complex System of Systems or Service Oriented Architecture/Cloud environments, most of which must be experience performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities; 
• Experience with professional system acquisition program office communications, documentation, reporting and outreach

Desired:

• Specific work experience supporting the design, development, and operation of space-based systems
• Familiarity with U.S. Air Force and USSF acquisition policies, protocols, practices, procedures, and processes
• Familiarity with DoD Planning, Programming, Budgeting and Execution System (PPBES) processes and procedures
• Familiarity with Federal Acquisition Regulations (FAR) and the Defense FAR Supplement (DFARSUP) policies, practices, and procedures

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent.  Elements of the compensation package include competitive base pay and variable compensation opportunities.  SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.  Please note that the salary information is a general guideline only.  Salaries are commensurate with experience and qualifications, as well as market and business considerations.  Pay Transparency Range:  130k - 200k

The Administration Support Specialists will assist in leading System Acquisition and Systems Engineering teams in taking a multi-discipline approach to requirements engineering, solutions engineering, scheduling, reliability, resiliency, services development, integration, test and evaluation, maintainability, and analysis.  They work with program and project managers to support the design, development, and instantiation of space systems and advanced system capabilities. The successful candidates we seek for this important opportunity will help enable advanced capabilities and proactive protective understanding of how our family of space-based assets and programs operate, interact, and serve our highest priority national defense. Objectives include:

• Administrative Assistants that are:
  • Highly knowledgeable in performing support services with an emphasis on ability to effectively communicate with Senior Government, Military, and industry leaders and their supporting staffs
  • Knowledgeable in ways to help improved efficiency, effectiveness, and productivity of support SSC four-letter organizations
  • Knowledgeable in managing administation of performance reports, awards, and appraisals
  • Knowledgeable in managing taskers assigned to branch, meeting minutes, meeting inputs for higher-level echelons, and tracking action items at the branch-level and above for leadership
  • Knowledgeable in managing assigned administrative projects such as, but not limited to, facility neds, manpower needs, branch slides (mission, organization)
• Business Analysts that are:
  
  • Highly knowledgeable and certified in U.S. Air Force records management and in the Defense Travel System (DTS)
  • Able to process, receive, track, coordinate, and store large volumes of program critical information
  • Highly knowledgeable in leading projects facilitating human resources, training, administrative actions, critical staffing actions, and collaborating across multiple disciplines to deliver products
  • Able to coordinate and organize geographically-separated team members
• Executive Assistants that are:
  • Experienced in performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities; including specifically the areas of: Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant), federally funded research and development center, or profit/non-profit government support/development contractor arena, of which four years shall include duties/assignments specifically in support of Department of Defense programs
  • Experienced in working infrastructure projects for the DoD, knowledge of MILCON policies and procedures.
  • Experiencef in managing resources tied to infrastructure projects, knowledge of requirments and procedures for both classified and unclassified facilities.
  • Experienced in analyzing and evaluating current events and providing recommendations to executive leadership
  • Highly experienced performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities, specifically in the areas of:
    • Executive Staff Support functions
    • Military Protocol Information Management/Operations Support functions
    • Federally-Funded Research and Development Centers
    • Profit/Non-profit Government support/development contractor arenas
  • Experienced in classified systems data handling and operational level support
  • Able to interface with Senior Leadership within the Government (military and/or civil servant)
• Facility Managers that are:
  • Highly experienced in performing acquisition management activities related to facility operation and accreditation of SCIF/SAPF facilities
  • Highly experienced reviewing plans and layouts for compliance with policies, protocols, practices, regulations, and statutes
  • Experienced collaborating with Government (military and/or civil servant) officials, federally-funded research and development centers, and profit/non-profit Government support/development contractors
  • In possession of at least six years of experience specifically in support of DoD programs
  • PMP certified (preferred)
• Facility Planners that are:
  • Experienced in planning, developing, implementing, and managing comprehensive, affordable, and effective system facilities and layouts
  • Experience working infrastructure projects for the DoD, knowledge of MILCON policies and procedures.
  • Experienced in managing resources tied to infrastructure projects, knowledge of requirments and procedures for both classified and unclassified facilities.
  • Familiar with corrosion control plans in accordance with DoD Instructions
• Operations Support Specialists that are:
  • Highly knowledgeable in performing executive-level support services with an emphasis on the ability to effectively communicate with Senior Government, Military, and industry leaders and their supporting staffs
  • Able to consolidate requirements between multiple stakeholders to meet the needs of current and future customers
  • Highly knowledgeable in ways to help improve efficiency, effectiveness, and productivity of supported USSF SSC SDA&CP division missions.
  • Expertised in security documentation and coordination with intelligence community, DoD, and security agency staffs
  • Experts in contractor facility security accreditation or co-use approvals
  • Experts in reviewing contractor security plans
  • Experts in classified information protection and classification guides, authoring/reviewing Program Protection Plans, Security Classification Guides, Anti-Tamper Plans, etc.
    
• Support Services Technicians that are:
  • Experienced in management of resources tied to infrastructure projects, knowledge of requirements and procedures for both classified and unclassified facilities
  • In possession of at least 15 years of relevant experience, of which at least 1 year shall include duties/assignments specifically in support of space programs
  • Able to provide expertise in Management, Business, Finance or Accounting

Duties include: Assisting the U.S. Space Force (USSF), Space Systems Command (SSC) Space Domain Awareness & Combat Power (SDA&CP) and the USSF SSC Battle Management Command, Control & Communications (BMC3) organizations in:

• Assisting in developing requirements, engineering solutions, production facilities, supply chain processes; launch processes, satellite operation and communication systems, and system controls.
• Supporting acquisition budgeting, scheduling, reliability maintainability and availability, resiliency, functional integration, test and evaluation, and configuration control and change management.
• Assisting in developing and preparing program acquisition artifacts, e.g., Program Objective Memoranda (POMs), Plan of Actions and Milestones (POA&Ms), and Work Breakdown Structures (WBSs), .
• Supporting planning, analysis/traceability of user requirements, architectures traceability, procedures, and problems to automate or improve existing systems and development methodologies and techniques
• Contributing to the capture and translation of mission and customer requirements/needs into systems/capability requirements and solutions.
• Helping with developing expert advice to the Government in the areas of relating vision, strategy, plans, needs, requirements, and process and capability developments.