Program Analyst - CPF Senior Executive Council Job Listing at SPA in JBPHH, HI (Job ID 2025-19625)

Description

Qualifications

Required Qualifications:

• Bachelor's Degree required; Master's Degree preferred
• 10+ years of experience
• Exceptional communication and interpersonal skills, with the ability to interact effectively with senior leaders
• Strong analytical and problem-solving abilities, with a keen attention to detail
• Proficiency in developing compelling briefs and presentations tailored to executive audiences
• Proficiency with Microsoft Power Point, Word, and Excel
• DoD Secret clearance, and the ability to maintain it throughout employment

Please note that the salary information shown below is a general guideline only.  Salaries are commensurate with experience and qualifications, as well as market and business considerations. Salary Range:  $150-180k.

Chair WGC Meetings:

• Schedule regular WGC meetings.
• Identify and invite key action officers, subject matter experts (SMEs) and stakeholders.
• Distribute meeting agendas, minutes, and follow-up action items to participants before and after meetings.
• Craft meeting agendas to efficiently and effectively gain status and share relevant information amongst attendees.
• Lead discussions to ensure meetings are productive and focused on actionable outcomes.
• Record action items and decisions made during meetings.
• Assign responsibilities to appropriate action officers.
• Monitor the completion of assigned tasks.
• Maintain a list of outstanding and completed actions.
• Act as a liaison between the working group and SEC to provide updates on progress and key issues.
• Prepare and deliver reports summarizing meeting outcomes, decisions and action items to senior leadership.

Support SEC Meetings:

• Determine appropriate meeting dates and times for quarterly SEC meetings based on the availability of key participants.
• Send out calendar invitations and reminders to all attendees.
• Coordinate with relevant departments to ensure availability of necessary resources (e.g., meeting rooms, conference calls, and virtual meeting platforms).
• Ensure meeting agendas and materials are prepared in advance and distributed to all participants.
• Lead or assist in leading the meetings, ensuring they follow the agenda unless otherwise directed.
• Document key decisions and action items.
• Gather data, financial reports, and other relevant information for inclusion in SEC filings or quarterly reports.
• Monitor the progress of action items assigned during the quarterly meetings.
• Maintain a list of outstanding and completed actions.
• Ensure meeting minutes, reports and related documents are archived.
• Track historical meeting outcomes and reports for future reference or audits.
• Assist in drafting follow-up communications after meetings, including distributing meeting minutes and updating stakeholders on next steps.
• Monitor the implementation of decisions made during meetings and provide status updates.

Manage associated INDOPACOM Tasking (e.g., Hard Goals, Theater Posture Plan Initiatives):

• Act as the primary point of contact between all supporting stakeholders including internal teams, external partners and contractors.
• Monitor the progress of tasking milestones.
• Proactively identify potential issues or delays that may affect project timelines and take the necessary steps to mitigate risks or escalate problems to the appropriate parties.
• Alert relevant stakeholders to potential delays or issues in real time, providing sufficient detail for informed decision-making and timely corrective action.

High-Quality Brief Development:

• Develop and deliver high-quality briefs for senior leaders.
• Prepare presentations that clearly and concisely communicate key messages.

Policy and Process Improvement:

• Analyze and refine processes related to subsidiary management and reporting mechanisms, enhancing efficiency and effectiveness.
• Proactively identify challenges and propose innovative solutions to improve operational success.