Junior Legal Secretary Job Listing at Seyfarth Shaw in New York, NY (Job ID 2301)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

The Junior Legal Secretary provides secretarial and administrative support for attorneys and paralegals in various practice groups. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

• Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar.
• Coordinate, follow through and execute work requests and projects with other support departments (e.g., receptionists, managing clerks office, file/document clerks, office services, etc.).
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Develop and maintain good working relationships with colleagues and firm clients.
• Prepare expense reports; make travel arrangements; submit conflict checks; prepare meeting agendas; coordinate meetings, conferences, depositions and mediations; track attorney CLE credits and review client billing.
• Maintain calendars, contacts and deadline reminder systems
• Provide overflow and absence coverage as well as secretarial support for the Secretarial Team Members' and attorneys.

YOU HAVE:

• Ability to work in the office 9:30-5:30pm, Monday through Friday
• 1 - 2 years of legal support center experience
• Knowledge of basic law firm operation, policies and procedures.
• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Document Management System), with the ability to become proficient in new software and operating systems. Knowledge of legal terminology.
• Strong, effective interpersonal and communication skills, both verbally and in writing.
• High level of attention to detail and organizational skills.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to problem solve.
• Ability to effectively handle multiple assignments and competing priorities.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work independently as well as effectively within a team.
• Recent experience in a resource/support center at a large, national law firm.
• Strong proofreading skills, and solid grammar/spelling skills.
• Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology.
• Flexibility to work overtime as needed.
• Good attendance and punctuality.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our allied professionals are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

To achieve our goal of equal opportunity, Seyfarth Shaw makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

The salary range for this role is $60,000 to $70,000 annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in New York City. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in New York, NY 10018