Administrative Assistant Job Listing at Penske in Reading, PA (Job ID 2500798)

Description

Position Summary:

Our Administrative Assistant – Penske Maintenance Leadership Training team is a key point of contact for internal customers, and requires a positive, professional, and courteous approach at all times. Working in a fast pace, highly collaborative environment, our Administrative Assistant is responsible for answering, directing, and providing accurate and timely information surrounding the operation of the training center. This role will communicate with participants, partner with the corporate technical training team, and work with vendors to ensure smooth operations. Qualified candidates for this role will have at least 2 years of prior administrative support experience required, a positive attitude, professional appearance and demeanor, and a demonstrated track record for attendance and accountability. Optimal candidates will be self-motivated and able to accomplish tasks with minimal supervision.

Position Location: This is an in-person role in Green Hills, PA reporting to the office five days per week Monday - Friday from 8 AM to 5 PM EST.

Major Responsibilities:

• Provide support to supervisor to assist with training team needs.
• Communicate with associates for attendance requirements and travel information.
• Respond to a high volume of phone inquiries in a professional manner
• Work with various vendors who support the learning center operations as well as the participant travel needs.
• Occasional inventory of tooling/equipment, supplies and technology assets, document retention, document creation.
• Monitor class participant numbers, daily/weekly reporting,
• Other duties and responsibilities as assigned by supervisor.

Qualifications:

• Minimum high school diploma: some college is helpful, as additional education provides broader perspectives, and provides additional functional expertise that can be applied on the job.
• At least 2 years of administrative support required.
• Phone based customer service experience
• Regular, predictable, full attendance is an essential function of the job.
• Strong communication and people management skills.
• Professional demeanor is required.
• Ability to maintain organization and accuracy, as well as the ability to work independently.
• Expert proficiency in all frequently used business software programs, applications, or tools (Word, Excel, PowerPoint, Access, internet usage) required.
• Regular, predictable, full attendance is an essential function of the job.
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Human Resources

Job Function: Administrative Support

Job Family: General Administration

Address: 100 Gundy Drive

Primary Location: US-PA-Reading

Employer: Penske Truck Leasing Co., L.P.

Req ID: 2500798