Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform and/or oversee a variety of associated administrative, fiscal, personnel support, and planning activities, some of which require advanced Microsoft skills, to as assist with budget administration, equipment, inventory management, specialized recordkeeping, and database management, and/or specified information-gathering projects and tasks. Coordinate and facilitate projects, meetings, program functions, and/or special events.
Responsibilities:
* Welcome visitors and announce to appropriate personnel while maintaining a professional and courteous demeanor.
* Provide front desk coverage.
* Answer and screen incoming calls and correspondence; determine purpose of calls, and forward calls to appropriate personnel, ensuring professional telephone etiquette.
* Team Player, reliable, professional work behavior, and flexibility with good time management skills by showing respect for managers/supervisors, co-workers, and clients by projecting a positive attitude by being courteous showing good judgment.
* Contribute to a team effort by implementing and facilitating team building concepts and accomplish related results as required.
* Process collection of fees, receipt issuance, and assist with reconciliation and deposit of funds.
* Prepare and assist with Gaming Employee Orientations, to include but not limited to badge issuance and license application intake, and badge/credential issuance.
* Enter data and assist in the maintenance of various files, including employee and vendor database status changes.
* Conduct database queries and prepare reports or retrieve information, as requested.
* Prepare correspondence, reports, forms, etc., from verbal and written instruction, including recordings, Review and edit correspondence and documents for correct grammar, punctuation, and spelling.
* Establish and maintain an effective filing and retrieval system/processes.
* Receive, sort, log and route mail and internal/external requests.
* Maintain and assist with scheduling events and activities for the department.
* Process requisitions and invoice payments under department responsibility
* Maintain inventory and ordering of office supplies as needed.
* Maintain and operates office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Coordinate travel and training arrangements, as requested, and appropriately approved.
* Schedule and maintain the Gaming Commission conference rooms and calendars.
* Maintain a current Gaming Commission web page and accurate links.
* Participate in continuous improvement teams as assigned and use continuous improvement tools for effective planning and improvement of customer service and production processes.
* Assist in monitoring the budgets of multiple departments
* Assures department provides excellent customer service skills at all times to include, but not limited to, individuals, families, agencies, and general public requests courteously and promptly.
Skills:
Essential:
* Adhere to strict confidentiality
* Ability to carry out instructions furnished in verbal or written format
* Knowledge of business English, proper spelling, grammar, and punctuation, and basic math
* Ability to become proficient learning new software
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with vendors and co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence.
* Skill in operating various word processing, spreadsheets, virtual teams, presentations, and database software programs in a Microsoft environment
* Ability to handle multiple tasks and meet deadlines
* Ability to work independently with minimal supervision
* Ability to write clear and concise reports, memoranda, directives, and letters.
* Knowledge of records management and basic accounting procedures including budgeting
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* High School Diploma
Nonessential:
* Associates Degree in Administrative
* Associates Degree in Business Management
* Associates Degree in Paralegal/Legal Assistant
Credentials:
Essential:
* Driver's License Personal & Tribal Vehicle
* Insurance Required
Working conditions:
Essential:
* Sit frequently
* Walk frequently
* Reach frequently
* Use hands and arms frequently
* Stand occasionally
* Lift 25 pounds occasionally
* Move 25 pounds occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Nonessential:
* Using INFINIUM software
* Processing contracts
* Project Management
* Management
* Experience purchase
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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