Quality Documents and Training Administrator - II Job Listing at Kelly Services in Foster City, CA (Job ID 9630951)

Description

Finding a job that fits your lifestyle isn't always easy. That's where Kelly® comes in. We're seeking Quality Documents and Training Administrator - II to work in a leading biotech and pharmaceutical company in Foster City, CA. Sound good? Take a closer look below. We're here to help you find something great that works for you—so you won't miss a moment of what really matters in your life. 
 
Why you should apply to be a Quality Documents and Training Administrator - II: 

• Opportunity to work with a reputable multinational biotech and pharmaceutical company 

• Convenient 8 working hours per day. 

• Remote position offering work-life balance with only 25% travel during training events. 

• Current pay rate is $35/hr. 

 

What's a typical day as a Quality Documents and Training Administrator - II. You'll be: 

 

Essential Duties and Responsibilities 

• Lead projects to successful delivery while providing an exceptional stakeholder experience 

• Engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks 

• Deliver an exceptional quality of executive level updates to senior management on a reoccurring basis 

• Lead process assessments while leveraging tools, such as process mapping and root cause analysis 

• Manages and executes training events and ad hoc training meeting requests 

• Partner with stakeholders on training event planning (new hire training, marketing training, leadership training, etc.) to ensure business needs are met. Partners with Learning Operations Manager and vendors to ensure alignment across the event. 

• Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations. 

• Effectively negotiate contracts for hotels, venues and vendors 

• Manage all food and beverage for events (hotels, caterers, restaurants, etc.) 

• Source and oversee vendors for all production and audio-visual elements appropriate for events 

• Develop and manage project timelines and action plans in collaboration with cross-functional partners 

• Interface with internal training teams and external vendors to keep projects on track and meet deadlines 

• Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficiencies 

• Registration management (invite lists, attendee management, rooming lists, name badges/place cards) 

• Manage planning meetings that involve cross-functional teams 

• Vendor management to ensure vendor deliverables and timelines are met 

• Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness. 

• Mentor colleagues (as needed) on event planning, logistics and project management 

• Will also have responsibility for strategic projects that impact the broader team and organization 

 

This job might be an outstanding fit if you have: 

• Degree in Event Management, Hospitality & Tourism Management or equivalent 

• Significant meeting and event management experience 

• Certified Meeting Professional (CMP) 

• Early Technology Adapter and Technology mindset 

• Resourceful, self-starter. Ability to work with limited direction in ambiguous situations 

• Flexible in a fast-paced setting with competing and evolving tasks, remaining calm under pressure 

• Biotech/pharmaceutical experience 

• Ability to travel to Foster City for training events, approximately 25% domestically 

 

What happens next 
Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. 
 
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Quality Documents and Training Administrator - II today! 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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