Description
Executive Administrative Assistant & Office Manager
Onsite – NYC Financial District/Lower Manhattan
Temp to Hire with quick conversion – hourly rate $40-$50 per hour
Salary - $85000 - $100k range plus benefits and bonus (when hired perm)
Industry - Financial services or hedge funds a big plus
We are seeking a highly organized and proactive Executive Administrative Assistant & Office Manager to support the leadership team and ensure smooth day-to-day office operations. This role combines high-level executive support with office management responsibilities in a dynamic, fast-paced environment.
The ideal candidate is a resourceful problem-solver with a “can-do” attitude who thrives in a fast-paced setting. If you are highly detail-oriented and eager to contribute to a growing firm, we encourage you to apply if you meet the requirements for this position and are open to a temporary to hire position.
Key Responsibilities
Executive Support:
- Manage complex calendars and schedule meetings for executives
- Arrange domestic and international travel logistics
- Handle phone calls, correspondence, and email management
- Prepare and edit documents and presentations
- Maintain and update client contacts and organize files
- Oversee daily office operations and manage facilities
- Coordinate with service providers and suppliers
- Implement and improve internal processes and workflows
- Process expense reports and reimbursements
- Prepare clear and accurate travel itineraries
- Organize on-site and off-site meetings and events
- Manage office supplies and equipment
- Assist in coordinating recruitment for various roles
Qualifications:
- Bachelor's degree required
- 2+ years of experience as an Executive Assistant, preferably in financial services or hedge funds
- Strong proficiency in Microsoft Office Suite
- Excellent organizational, communication, and interpersonal skills
- Ability to handle confidential information with discretion
- Adaptability to a fast-paced, high-demand environment
Interviews are happening NOW for immediate consideration send resume to chrc511@kellyservices.com
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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