International Records Coordinator Job Listing at DePaul University in Chicago, IL (Job ID 1628)

Description

The Highlights: The International Records Coordinator is responsible for managing the preparation and issuance of Forms I-20 and DS 2019 (F-1 and J-1 visa eligibility documents) for admitted and incoming international students.  Acts as a Designated School Official (DSO) on record with SEVIS (Student and Exchange Visitor Information System) and communicates with admitted students regarding all documents required for their I-20 or DS-2019 forms.
 

What You'll Do:

• Review documents required for I-20 (F-1) and DS-2019 (J1) issuance for admitted and incoming international students.  Clearly communicate with admitted international students regarding missing documents and information needed for I-20 issuance.  Review all materials and data submitted via student record systems and verify data integrity.  
• Submit completed I-20 and DS-2019 requests for processing and keep track of any discrepancies and or outstanding requests.  Maintain integrity of applicant data/materials by resolving errors within systems and communicating to stakeholders of delays, if any.  
• Distributes all processed I-20 and DS-2019 forms to admitted international students and oversee any subsequent communication and/or questions regarding student deferrals/cancellations that necessitate updates to their I-20 and DS-2019 forms.  
• Manage day-to-day communication and relationship with admit units to ensure there is clear communication about transfer of key data and information required for the processing and issuance of I-20s and DS-2019 forms for admitted and incoming international students. 
• Perform regular audits for quality assurance and maintain key data to improve I-20 and DS-2019 issuance outcomes and timelines.
• Perform other duties as assigned.
   

What You'll Need:

• Bachelor's degree in an appropriate field or an equivalent combination of training and office experience. This position will serve as a Designated School Officer (DSO) authorized by the Department of Homeland Security and requires U.S. permanent residency or U.S. citizenship for such designation. 
• Strong organizational, interpersonal and problem-solving skills 
• Excellent attention to detail
• Excellent written and spoken communications skills
• Ability to communicate and collaborate effectively and professionally with all university stakeholders
• Must be able to handle a high-volume and time-sensitive workload
• Perform effectively in environment with frequent workload changes and competing demands. 
• Experience with Terra Dotta, SLATE, PeopleSoft, and Salesforce preferred
• Knowledge of U.S. federal law governing nonimmigrant students and scholars a plus

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

 

The anticipated hiring range for this position is: $18.70 to $20.26. 

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

 

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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