Assistant Controller (On Site - University Center, MI) Job Listing at Delta College in University Center, MI (Job ID 6474)

Description

The successful candidate must demonstrate experience, skills, and commitment to fostering an environment of belonging, diversity, equity and inclusion in students, faculty and staff.

POSITION SUMMARY:
The primary function of the Assistant Controller is to assist the Controller in developing, implementing, monitoring, managing and recording the accounting and financial activities and systems of the College and its component units to ensure that all activities having financial implications are properly reflected in the accounting system so that this information may be used as a basis for sound decision making and to satisfy the reporting requirements of local, state and federal agencies. This requires knowledge of the accounting principles, reporting requirements and governmental regulations applicable to the College and its component units. It also involves ongoing communication with various internal and external individuals, departments and entities. This position performs an integral role in the annual audit process, including preparation of various year end accruals, reconciliations, audit work-papers and financial statements. This position performs second level review of the accounting and reporting relative to the Foundation and Endowment Fund, as has been prepared by the Accountant. Another important component of this position is to work with the Controller in development and utilization of cash management tools in order to minimize non-earning cash balances and maximum investment income for the College, and assists the Controller in investing activities. Additionally, this position supervises the Senior Accountant and the Student Billing Office Manager. The Assistant Controller provides second level oversight of the Cashiering functions and is responsible for ensuring good internal controls over cash and addressing any problems related to cash reporting that occur. Also provides second level oversight of the Student Billing function and collection of delinquent student receivables in order to minimize the College's bad debt expense. Assists the Controller with budget preparation and follow-up budget monitoring procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervise the Sr. Accountant and Student Billing Manager. These individuals provide direct supervision of the Student Billing and Cashiering staff and operations. The Assistant Controller will provide guidance and direction as needed for these operations. This requires maintaining an in-depth knowledge and currency of the Colleague Student Receivables system and College policies and procedures of these service areas. Responsible for ensuring that these individuals receive appropriate training and professional development to be effective in their positions.
• Maintain expertise in tax-related issues and reporting requirements of the College, and confer with Controller, VP of Business/Finance and any other affiliated parties regarding tax and reporting issues affecting the College. Reconcile and prepare annual IRS Form 1099 to vendors and the related IRS reporting. Prepare annual IPEDS Financial Survey, and others as they may arise. Prepare the annual 990T Unrelated Business Income Tax Return.
• Perform review of the accounting and reporting relative to the Foundation and Endowment Fund, as has been prepared by the Accountant. Assist Accountant with various accounting issues relative to Foundation and Endowment Fund that arise throughout the year. Responsible to maintain currency in FASB accounting pronouncements applicable to the Foundation. Investigate, analyze and file investment class action claims relative to Endowment Fund investments as they arise. Also responsible for the receipt, sale and recording of all stock gifts to the College or the Foundation, specifically as the main liaison between the College and the brokers.
• Work with the Controller in preparation of College's annual budget. Responsible for quarterly budget accountability procedures, assisting budget officers with appropriate budget transfers and providing training in running and interpreting general ledger budget reports.
• Work with the Controller in performing analytical reviews of the College's general ledger accounts to ensure that such accounts are stated accurately, preparing adjustments and corrections as necessary, as well as preparing appropriate Job Description year end accruals/deferrals, reconciliations and audit work-papers. This process includes understanding the related administrative software systems and processes and using other software applications to most effectively document these analyses. Responsible for preparing annual financial statements and CPB Annual Financial Report for the Public Broadcasting Stations in accordance with applicable accounting principles, reporting requirements and governmental regulations. Assist Controller in preparation of the College's financial statement audit report and assist with audit liaison activities with the College's auditing firm.
• Work with Controller on cash and investment management function. Help to develop cash management tools in an effort to minimize non-earning cash balances and maximize investment income.
• Provide oversight and accounting guidance to the Senior Accountant with the respect to the College's various Federal, State & local grants. Review the accuracy of the Schedule of Federal Expenditures prepared by the Sr. Accountant. This requires staying up to date with changes in grant regulations and reporting requirements.
• Research new software application options and implement business and financial processes to provide effective and efficient accounting and record keeping. Explore options related to improving the student experience such as self-service student billing and payment options.

REQUIRED QUALIFICATIONS:

• Bachelor's degree or equivalent knowledge and skills
• Major(s) required: Accounting, Finance, Business
• 3-7 years position related experience

ADDITIONAL EXPERIENCES CONSIDERED:

• CPA certification with audit experience

Special Instructions

Complete an on-line application and attach a cover letter with position title, resume, three current names of professional references, copies of transcripts (official transcripts required upon hire) and professional certifications or licenses.Required Documents

1. Resume
2. Cover Letter
3. Transcript 1

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2
3. Letter of Recommendation 3
4. Professional Certifications or Licensures
5. Transcript 2
6. Transcript 3

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