Purchase Order & Payment Support Clerk Job Listing at City of Edmonton in Edmonton, AB (Job ID 51325)

Description

Are you a highly organized individual with a passion for financial processes and a knack for accuracy? Do you thrive in a fast-paced environment where your contributions directly support the success of critical projects? If so, then we invite you to join our dynamic team as a Purchase Order (PO) & Payment Support Clerk! 

As a PO & Payment Support Clerk, you will play a vital role in ensuring the smooth and timely execution of vendor payments for the Integrated Infrastructure Services (IIS) department. You will be responsible for managing the complete payment process, from purchase order creation to invoice settlement, while adhering to strict financial controls and procedures. Your attention to detail, problem-solving skills, and ability to collaborate effectively with various stakeholders will be crucial to your success in this role.

What will you do?

• Provide financial process support across the department to ensure invoice payments are processed on time, and  in accordance with contractual obligations, delegation of authority and department procedures
• Create and track purchase orders, review payment requisitions, and reconcile vendor payments
• Input service entries in SAP ECC
• Review, validate and forward service sheet to the appropriate approvers in SAP Ariba
• Maintain records of all necessary paperwork and authorization for audit purposes
• Troubleshoot SAP issues, assist with PMIS user maintenance, and identify areas for process improvement
• Support project setup, including setting up projects in SAP as per the standard cost structure, maintenance, and ensuring proper authorization
• Compile financial data, prepare accruals, and assist with year-end processes
• Provide exceptional support to internal stakeholders, including project managers, program managers, and directors
• Tracing errors in accounts or records. Liaise with external vendors and partners to resolve payment inquiries and maintain strong relationships
• Independently and consistently resolve issues through effective communications with Project Managers, Corporate Procurement Services, Law, and Corporate accounts payable