Program Coordinator, Career Education Options Job Listing at Bellevue College in Bellevue, WA (Job ID 14687)

Description

Position Summary  

The program coordinator position is responsible for assessing the intake and eligibility of applicants for the Career Education Options (CEO) program.

This position also ensures compliance with program requirements and maintains accurate documentation. The role involves managing the intake process, evaluating eligibility criteria, and guiding applicants through the enrollment process while maintaining confidentiality and professionalism.

Pay, Benefits & Work Schedule  

Position Salary Range: $43,812/year - $58,368/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College  

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department  

Career Education Options (CEO) is a specialized program. It is a youth re engagement program set up by Washington State Legislative under House Bill 1418. WAC 392-700 was written to ensure that students who have dropped out of high school, or very likely to do so, are given the opportunity to continue their education through the re engagement system¿which offers the ability to provide multiple pathways of educational programming in addition to a high school diploma, allowing students to study for their high-school equivalency certificate, enables them to attend college at no cost, provides high level of case management support, and does not require them to have high school graduation as their primary goal.

Essential Functions  

Intake Process

• Serve as the first point of contact for program inquiries and applications.
• Provide clear and accurate information about program services, policies, and eligibility requirements to applicants, families, and partner organizations.
• Assist applicants in completing required forms and documentation, ensuring accuracy and completeness.
• Schedule and conduct intake interviews to gather relevant information from applicants.
• Collect data, documents and maintain electronic files for students to maintain compliance with state regulations and laws.

Data and Documentation Management

• Maintain detailed and organized records of applicant files, including electronic and physical documentation.
• Enter and update applicant information in program databases accurately and in a timely manner.
• Prepare reports on intake and eligibility metrics as required by supervisors.
• Review applications and supporting documents to determine eligibility based on program WAC¿s and RCW¿s.
• Verify applicant information, and other required documentation.
• Maintain compliance with state WAC¿s and RCW¿s, institution and organizational policies when assessing eligibility.
• Communicate eligibility decisions to applicants in a timely and professional manner.
• Recommend alternative resources or services to ineligible applicants.

Outreach and Collaboration

• Provide information sessions to potential students, parents and other public organizations.
• Collaborate with community partners, referral agencies, and internal departments for resources for students.
• Participate in outreach events and activities to promote the program and attract eligible participants.

Other

Perform other duties as assigned.

Minimum Qualifications  

• High School Graduate or equivalent.
• Two (2) years of customer service experience.
• Proficient in Microsoft office software such as Outlook, Word, Excel, PowerPoint and Teams.
• Demonstrated ability to effectively prioritize tasks, manage multiple projects, and maintain accuracy.
• Effective written and verbal communication skills, including effective customer service skills.
• Experience working effectively in a collaborative environment with diverse employees, and customer/client groups.
• Demonstrated ability to work independently. 

Preferred Qualifications  

• Experience presenting program requirements and material.
• Two years¿ experience working with ¿At Risk¿ youth, or equivalent education/experience in related field.

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 3/26/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu.

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu

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