ADMINISTRATIVE ASSISTANT Job Listing at Arizona Department of Economic Security in Phoenix, AZ (Job ID 532411)

Description

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life. ADMINISTRATIVE ASSISTANT Job Location: Division of Employment and Rehabilitation Services (DERS)
Workforce Development Administration (WDA)
1789 West Jefferson Street, Phoenix, Arizona 85007
www.azdes.gov Posting Details: Salary: $21.0000 - $25.0000/ hourly ($43,680.00 - $52,000.00 annually) 
Grade: 17
Closing Date: Open until sufficient resumes are received   Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team!

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant with the Workforce Development Administration (WDA). This position is responsible for providing up-to-date information relating to all administrative duties within the Administration. The position will enter requisitions into Procure AZ for supplies and services. Track and troubleshoot issues with purchasing and receivers. This position will schedule meetings, take notes, and distribute as appropriate. Complete travel requests and submit paperwork. Identify issues, and research rules as needed to discuss with a supervisor as appropriate and take action. Prepare documentation and/or contact appropriate staff for assistance or information; review and edit written documentation; prepare letters, personal actions, and memos. Assist with onboarding paperwork for new staff.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

• Assigns and monitors all requests for information and actions
• Sends reminders to staff and documents all responses; distributes assignments to staff
• Edits and proofreads correspondence for proper format, grammar, punctuation, and spelling.
• Responsible for tracking personnel-related documentation.
• Assists the DERS WDA regarding personnel rules and regulations.
• Assists with updating YES profiles and ensuring HRIS information is accurate for DERS WDA staff.
• Schedules and maintains calendar appointments for Administrator and Administrator direct reports.
• Schedules and hosts meetings for Administration staff conference calls and/or web meetings.
• Maintains conference rooms. Maintains shared drive. Attends mail and print meetings.

• Knowledge of Federal and State laws and regulations applicable to programs of responsibility
• Knowledge of personnel and management principles.
• Knowledge of budget, fiscal, and procurement practices.
• Skills in written and oral communication
• Must be proficient in MS Office suites and Google products
• Ability to work on multiple assignments simultaneously
• Ability to establish and maintain effective working relationships with staff, state and federal officials, and members of the public

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact Myranda Carrasco at (623) 633-2767 or email myrandacarrasco@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (623) 633-2767 or emailing myrandacarrasco@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.